In the foreign minister window hold "Shift" and click on a another civ then there should appear a little window were you can choose what civ you would like to replace that civ with.
A bit confusing, isn't it?
Wizard
Or was it "Shift" + right-click, can't remember, just try...
You should be able to create an embassy with any civ you have met or gained a contact with, although it may be possible that if you do not create any embassies then some would not appear on the list...
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