Dear Defense Minister.
I request the following things:
1) post your instructions no later than 1 hour before the scheduled turnchat. This prevents rush-jobs which can lead to unpleasant situations. I am sure you are aware of the fact that only legal instructions which are posted no later than 1 hour prior to the scheduled TC are carried out. You can't add, change or withdraw instructions after that time. The DP only considers the instructions as they are 1 hour before the start. If none are posted, the DP desides them.
2) Post clear instructions. Preferably mention each unit individually and the task and route he has to take. Also mention when that task stops, e.g. "when we spot barbs / other civs / goody huts / reach the coast / etc.", giving their control to the DP. Give the DP the room to work.
3) Refrain from general instructions. E.G. "Any changes of movement or warrior usage should have prior authorization by me." is not workable. Only general instructions which lift your authorisation (see 2) are workable.
4) Involve our citizens in the decision making. I strongly advise you to make your plans (instructions) visible in the citizen-thread to allow discussion and perhaps even polling. This would mean posting them there at least 36 hours before the scheduled TC. You (and I too) are elected by the citizens; we carry out their wishes. Give them the possibility to express their wishes.
I hope this will lead to a more fruitfull cooperation.
Your President,
Rik Meleet